Shopify Financial Operations

Financial Clarity Starts With Stronger Operations.

Reliable financial operations give you confidence in the numbers behind your Shopify business. Peare Strategy helps Shopify businesses build, correct, and manage the financial systems and processes that connect ecommerce activity with accounting records.

Start with a Strategy Session to discuss your financial operations and determine the support your business needs.

The Strategy Session

Get Started

Start with a focused conversation about your Shopify financial operations. We will discuss your current financial systems, accounting setup, ecommerce workflows, and the issues or requirements that brought you to Peare Strategy.

From there, whether your business needs Financial Operations Setup, Cleanup, or ongoing Management, we can determine what further assessment is required before a project or retainer can be scoped.

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Finops Setup

Financial Operations Setup

Build a reliable financial foundation for your Shopify business. Our Financial Operations Setup service is for businesses using Shopify as their primary ecommerce platform and are establishing new financial systems, improving existing workflows, or migrating from disconnected financial processes.

Every setup is designed to ensure financial information flows accurately from your sales channels through your financial systems and into your accounting records.

This service may include:

  • Shopify financial systems configuration
  • QuickBooks Online or Xero setup
  • Chart of accounts design
  • A2X or Link My Books integration
  • Dext setup and workflow configuration
  • Ecommerce bookkeeping workflow configuration
  • Reconciliation workflow design
  • Sales channel integration (where applicable)
  • Financial systems migration (where required)
  • Financial reporting setup

Projects are individually scoped based on your business requirements, systems framework, and operational complexity.

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Finops Cleanup

Financial Operations Cleanup

Restore accurate financial records and reliable financial operations. Financial operations can become unreliable when integrations, reconciliations, inventory management, or financial processes are not properly maintained.

Our Financial Operations Cleanup service helps Shopify businesses correct financial issues, restore accurate financial records, and rebuild reliable financial operations.

This service may include:

  • Shopify payout reconciliation corrections
  • Historical ecommerce bookkeeping cleanup
  • Transaction categorisation corrections
  • Inventory and COGS corrections
  • Financial systems and integration corrections
  • Reconciliation issue resolution
  • Financial process improvements
  • Financial reporting corrections
  • Historical financial records cleanup

Cleanup projects are individually scoped based on the issues identified, the period requiring correction, your financial systems and the complexity of the work required.

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Financial Operations Management

Ongoing financial operations management for Shopify businesses to help maintain accurate financial systems, reliable ecommerce bookkeeping, and financial clarity to run your business smoothly.

Financial Operations Management may include:

  • Monthly ecommerce bookkeeping
  • Shopify payout reconciliations
  • Bank and payment processor reconciliations
  • Financial systems monitoring
  • A2X or Link My Books monitoring
  • Financial reporting
  • Financial process monitoring
  • Workflow recommendations
  • Financial operations guidance
  • Financial systems improvements
  • Support for connected sales channels (where applicable)
  • Support for accounts payable and accounts receivable processes (where applicable)
  • Liaison with your accountant, tax advisor, and payroll personell (where applicable)

Your retainer is individually scoped based on transaction volume, operational complexity, financial systems, integrations, reporting requirements, and the level of ongoing support required.

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Frequently Asked Questions

1. What is Shopify Financial Operations?

Our Shopify Financial Operations services focus on the systems, processes, and financial workflows that connect your ecommerce activity with your accounting records. This can include bookkeeping workflows, payout reconciliations, accounting integrations, financial reporting, and the ongoing processes required to maintain reliable financial information.

2. How do I know which Financial Operations service I need?

If you are building or restructuring your financial systems, Financial Operations Setup may be appropriate. If existing records, reconciliations, integrations, or financial processes need correcting, Financial Operations Cleanup may be required. Financial Operations Management provides ongoing support once reliable systems and records are in place.

If you are unsure, we can discuss your current situation during the Strategy Session.

3. Why do Financial Operations services start with a Strategy Session?

The Strategy Session allows us to understand your current financial systems, accounting setup, ecommerce workflows, and the support you are seeking.

Where further assessment is required before a project or ongoing engagement can be accurately scoped, we will explain the next steps following the session.

4. How much do Financial Operations services cost?

Financial Operations projects and ongoing management are individually scoped because requirements vary according to factors such as transaction volume, financial systems, integrations, historical issues, reporting requirements, and operational complexity.

Following the Strategy Session and any further assessment required, you will receive a proposal outlining the recommended scope and fees.

5. Can you provide ongoing bookkeeping and Financial Operations support?

Yes. Financial Operations Management can include ongoing ecommerce bookkeeping, reconciliations, financial systems monitoring, reporting support, workflow oversight, and other financial operations support appropriate to your business.

The exact scope is determined according to your financial systems and operational requirements.

6. Who carries out the bookkeeping work?

Ecommerce bookkeeping work provided through our Financial Operations services is carried out by a qualified bookkeeper. This includes all services such as bookkeeping setup, cleanup and ongoing bookkeeping as part of the Financial Operations Management retainer.

7. Which accounting software and ecommerce financial systems do you work with?

Our Financial Operations services are designed primarily around Shopify and may incorporate QuickBooks Online or Xero, together with ecommerce accounting and financial workflow tools such as A2X, Link My Books, and Dext where appropriate.

The systems recommended will depend on your existing setup and business requirements.

8. Does Financial Operations Management replace my bookkeeper, accountant or tax adviser?

Financial Operations Management supports the day-to-day financial systems, records, and workflows behind your ecommerce business. It does not include statutory accounting, tax compliance, or audit and assurance. As such, while it replaces your bookkeeper, it does not replace the need for a chartered accountant or tax adviser. However, our bookkeeper can liaise with your accountant or tax adviser where required.

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